2. Setting cell properties in Excel

In this lesson you will learn how to format a sheet and work with quick analysis.

Setting cell properties

Recreate the table below:

Figure 2.1 Sponsored run
A column with example names.

Make sure the Home tab is selected

Figure 2.2 Home tab
The ribbon with the formatting buttons.

Select cells B5 to D11

Click the arrow The icon for maximising or minimising the window. behind the menu A cell with the Number category selected.

The Format Cells menu opens.

Figure 2.3 Format Cells
The Format Cells window with General selected.

Select the Currency category

Figure 2.4 Cell properties currency
The Format Cells window with Currency formatting.

Make sure the euro symbol is selected and that the amount is displayed with 2 decimal places.

Type Total in A12
In B12, you enter a formula to calculate the total
Select cells B5 to B11

Figure 2.5 Selecting
Table in which the revenue per person per day is added up.

Click the SUM button

If you select cell B12, you can view the formula.

Calculate the totals for the other classes in the same way.

Figure 2.6 The totals in row 12
Table showing the daily turnover per person.

Quick Analysis

Select cells A4 to D11.

Figure 2.7 Selecting
Cells A4 to D11 have been selected for Quick Analysis.

Right-click and choose Quick Analysis.

Figure 2.8 Right mouse button
The menu that appears after a right-click.

Click the Data Bars button.

Figure 2.9 Quick Analysis
The Conditional Formatting menu.

Who brought in the most revenue?

Select A4 to D11 again.

Figure 2.10 Selecting
Table showing total daily turnover per person.

Click the right mouse button again for Quick Analysis.

Figure 2.11 Chart
The drop-down menu for the chart type.

Choose a chart. In this example, a column chart has been chosen.

Figure 2.12 Resulting chart
Bar chart comparing the daily turnover.

With Quick Analysis you have several ways to make your data clear. As well as charts, you can also add sparklines.
Make sure the data A4 to D11 is selected.
Again, use the right mouse button to choose Quick Analysis.
Now choose Sparklines; in this example, line has been selected.

Figure 2.13 Quick Analysis Sparkline
The three types of sparkline: line, column and win/loss.

Figure 2.14 Result
Table with the daily turnover and the accompanying chart.

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