Absence Management course: Conducting Absence Conversations

In this course you learn how to conduct absence interviews: from initial signs to return to work. You support absent employees effectively and tackle causes in a targeted way.

7.7 from 1 review 4,6 on Google NRTO quality mark

Free cancellation up to four weeks before the start, so feel free to book now.

For a team or department? Arrange your own group, at your premises or ours. In-company for your team

In brief. Absence Management: Conducting Absence Interviews is a 2-day classroom course. You can attend it in Amsterdam and Rotterdam or online, in a group of no more than 8 participants. The price is € 1250,- excl. VAT per participant, including course materials, lunch on location and a certificate of attendance. For a team or department we also deliver this course in-company.

  • Effective absence interviews in practice
  • A personal approach for each type of conversation
  • Directly applicable in your own working situation
  • Insight into the causes and consequences of absence
  • Practical tools for behavioural change
SaarMarjorie

Your trainer: Saar or Marjorie 585 evaluations in total, with an average of 9,0. View the trainers

Absence is part of every organisation, but structural or long-term absence calls for a different approach. In this course you learn how to use signalling, support and return-to-work interviews effectively in order to make absence a subject for discussion and to resolve it.

Description

Absence occurs in every organisation. Usually it is no more than a bout of flu, but what do you do when absence becomes structural or when the causes are more serious, such as long-term illness, tensions in the workplace or problems in the relational sphere?

In this course you learn how to support absent employees effectively by means of absence interviews. You gain insight into the causes and consequences of absence, and you practise with different types of conversation that suit the stage of the absence process: the signalling interview, the absence support interview and the return-to-work interview.

You will work on themes such as incapacity for work, unjustified absence, conducting conversations and removing internal causes. You will also be given the relevant figures, facts and rules surrounding absence. The course alternates theory with practical exercises, so that you can apply what you have learned directly in your daily work.

Topics

  • Unjustified absence or genuine illness?
  • Incapacity for work and the rules surrounding absence
  • Action to take when you suspect unjustified absence
  • Supporting employees on sick leave
  • Causes and consequences of absence
  • Removing internal causes of absence
  • Conducting absence interviews
  • Types of conversation: signalling interview, absence support interview and return-to-work interview
  • Figures, facts and legal framework

Result

After this training course you will recognise signs of absenteeism at an early stage and know how to respond to them as a manager or HR manager. You will conduct signalling, support and return-to-work interviews with more composure and direction, and know which approach suits which moment in the absence process.

You will learn to distinguish unjustified absence from genuine incapacity for work and will be able to raise underlying causes for discussion, whether these lie in the work situation, in relationships or in private life. You will also know the key figures, facts and rules surrounding absenteeism, so that you conduct your conversations from a solid basis.

The result: less unnecessary absence, a faster and more sustainable return of employees and conversations in which you and your employee make progress.

Target audience

This training course is particularly suitable for managers and (HR) managers who regularly deal with employees on sick leave in their role and who want to take an active supporting role in this.

Teaching method

During the course you alternate between concrete experience, experimenting with behaviour and techniques, reflecting and exploring theory. As a result, the programme suits every type of participant. There is a great deal of action in the course, so that you actually experience the effect of new behaviour. That way you recognise more quickly what works.

We also place the emphasis on ownership: you are responsible for your own development process. We invite you to reflect continuously and to make connections with your own practice. The aim is to increase your insight and to let you make the translation to your own situation. That increases the chance of a lasting change in behaviour.

Prior knowledge

You do not need any specific prior knowledge for this course. It does help if you deal with absent employees in your work, for example as a manager or HR professional. That way you can apply what you learn directly to your own practice.

Comments

Nothing in particular. The course is aimed at team leaders and (HR) managers who want to learn how to conduct absence interviews. An individual intake takes place beforehand to identify your learning objectives and tailor the programme accordingly.

Practical information

Number of days
2 days
Course times
from 10 am to 5 pm
Teaching hours
12 hours
Education level
Suitable for all levels
Preparation time
None
Included
Course materials and lunch on site
Certificate
At the end of the course you will receive a certificate of attendance
Cancel
Free up to four weeks before the start (cancellation terms)

Language

The course is given in Dutch as standard. The trainer speaks English. English-language course materials can be used. If at least 3 participants register, the course can also be given entirely in English.

In-company

Would you like to organise this training for a whole group or several groups? This can be cost-effective. For example, we can tailor the content entirely to your organisation, and training a whole group is also cheaper.

Are you looking at large numbers of participants or a complete academy? That involves a great deal. Consider planning and communication, for example, or identifying and agreeing the objectives and content of the training. Or differences in level, feedback mechanisms and safeguarding. Fortunately, Learnit has extensive experience in this field (more than 25 years) and we are happy to help you through this process.

Request a quote More about Absence Management: Conducting Absence Interviews in-company

All start dates

2 training days. In order of date.

  • Mon 11 & Mon 25 January 2027 Online · 10:00–17:00Free cancellation until 14 December Enrol
  • Fri 5 & Fri 19 February 2027 Amsterdam · 10:00–17:00Free cancellation until 8 January Enrol
  • Mon 9 & Mon 23 August 2027 Rotterdam · 10:00–17:00Free cancellation until 12 July Enrol

No suitable start date? Send us a date request, and we'll look at the options together.

This course for your team?

Plan your own group on a date that suits you, at your office, at our premises or online. We tailor the content to your day-to-day work, and training a whole group is cheaper than individual bookings.

  • Your date and location
  • Tailored content
  • Multiple groups or an academy are also possible
  • More than 25 years' experience
Request a quote No obligation, an adviser will be in touch shortly How in-company works

The trainers for this course

Ratings from participants after completing their course, across all courses by this trainer.

What others say about this course

7.7
Absence Management: Conducting Absence Interviews course: average 7.7 from 1 review

“The tips and tricks you get from this course are highly applicable to day-to-day practice. It is good to sharpen your focus again in this way.”

S. Kortekaas
Beter:
7.7

“A good and useful course with a very likeable trainer!”

V.P.S.E. Langereis
Maison de Bonneterie
Recruitment and selection: conducting job interviews
8.0

“A very pleasant, practical training course with plenty of room to practise with our own cases. Saar listened very well, has an open attitude, gave very good feedback and valuable tips that we could put to use straight away. She also created a nice, open atmosphere. Excellent! The use of videos was very valuable too.”

Marion Bekebrede
Cygnific B.V.
Conversation skills
9.0

“The basic skills of conversation technique. Explained in a compact way. And practised intensively straight away in a small group. You really do get your turn. You take skills away from this course that you can apply immediately.”

H. Schoordijk
Provincie Noord-Holland
Conversation skills
8.6

“The overall impression was good; the course gives you tools to become more aware of your own part in a conversation. Where you may need to take a different approach to achieve a better/more pleasant outcome. Or to discover that you may have done something better in the past than you first thought. (that is nice too sometimes)”

G. Campfens - Vattenfall
Conversation skills
10.0

“I found the 'confrontational conversation skills and delivering bad news' course interesting. There is a theoretical grounding (general communication, communication specifically aimed at the 'roles' you can adopt in communication, the distinction between the questions 'do I have something to ask?' and 'do I have something to say?' when giving feedback, an explanation of the 4G model that you can apply in practice straight away, using INGE and LSD, etc.) and also a large practical element. That keeps the participants active. The role-play actor was experienced and responded well to the participants' input. The trainer is experienced and managed to put us at ease and offer a clear and safe environment, so that we could make good use of the training day to practise common situations from our own work. In the end we spent most of the time on confrontational conversation skills and less on delivering bad news, but we were given a number of useful pointers on that too.”

B. Koch - Stichting Jados
Holding confrontational conversations
8.8

Training formats

Classroom

2 days€ 1250,-
  • Pleasant venue with a good trainer
  • Small groups
  • Inspiring and motivating
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Online

2 days€ 1080,-
  • Online with a trainer
  • Personal
  • Practical and interactive
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In-company

Bespoke trainingOn request
  • 100% for your group
  • Bespoke training
  • At your place or ours
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Workshop

Up to 4 hours for groupsOn request
  • Suitable for events
  • Interactive and inspiring
  • Large groups too
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Private training

At our place or yoursOn request
  • 100% just for you
  • Achieve a lot in little time
  • Whenever you want
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Frequently asked questions

Can I cancel free of charge?

Yes. Up to four weeks before the first day of the course you can cancel free of charge, without giving a reason. You then receive a credit note or, if you have already paid, a refund. If you cancel later, you pay part of the course fee: 25% between four and two weeks before the start, 75% in the two weeks before it and 100% in the final week. Moving to another start date is free of charge up to two weeks before the start, after that 50%. Sending a colleague in your place is always possible. Read the cancellation terms.

Who is the Absence Management course: Conducting Absence Conversations suitable for?
The Absence Management: Conducting Absence Interviews course is ideally suited to managers and (HR) managers who regularly speak with employees who are absent. You learn how to conduct different types of conversations: the signalling interview, the absence management interview and the return-to-work interview. The course is also a good fit if you want to distinguish more clearly between unjustified absence and genuine incapacity for work.
Which types of absence conversations will you learn to conduct during the Absence Management course?
During the Absence Management course you will learn to conduct three types of absence conversation: the signalling conversation, the absence support conversation and the return-to-work conversation. Each conversation has its own angle, depending on the moment within the period of absence. In the classroom you will practise how to clarify absence, explore its causes and arrive at a solution together with the employee.
Do you receive a certificate after the Absence Management: Conducting Absence Interviews course?
Yes, after completing the Absence Management: Conducting Absence Interviews course you will receive a certificate of participation from Learnit. This certificate confirms that you have fully attended the classroom-based training course and have practised the conversational skills covered on identifying, supporting and returning to work. The certificate is a useful addition to your HR or management profile.
Is prior knowledge required for the Absence Management: Conducting Absence Interviews course?
No, no specific prior knowledge is required for the Absence Management: Conducting Absence Interviews course. The classroom training course is built up from the basics and is suitable for managers and (HR) managers who want to learn how to conduct absence interviews. Practical experience of managing staff is an advantage, as during the course you will immediately make links with your own cases.
What does the teaching method of the Absence Management: Conducting Absence Interviews course look like?
The Absence Management course is taught in a classroom setting and combines theory with plenty of practical exercise. You alternate between experiencing, experimenting with behaviour and conversation techniques, reflecting and exploring theory. Through role plays and practice situations you immediately experience the effect of new behaviour. An intake interview takes place beforehand, so that the programme matches your learning objectives and your own working situation.
What is the difference between this Absence Management course and a Bad News Conversations course or general conversation techniques?
The Absence Management: Conducting Absence Interviews course focuses specifically on the three types of conversation surrounding sickness absence: the signalling interview, the absence management interview and the return-to-work interview. Each conversation has its own moment in the absence process and its own angle. In addition to conversation skills, the course also covers incapacity for work, unjustified absence, the causes and consequences of absence, and relevant figures, facts and rules. A general conversation techniques course mainly deals with structure and conversation skills, without the legal and organisational context of absence. A Bad News Conversations course focuses on one type of conversation about a one-off message. Choose this classroom course if, as a manager or HR manager, you deal with absence on a structural basis and want to be able to tackle both the conversations and the underlying absence issues.
When should you opt for a classroom absence management course instead of leaving absence interviews to the company doctor or occupational health service?
The company doctor assesses medical incapacity for work; as a manager or HR manager you conduct the identification, support and return-to-work interviews yourself. That division of roles is both legal and practical: you are responsible for the working relationship and reintegration, the doctor for the medical assessment. Choose this classroom-based training course if you conduct absence interviews on a regular basis and find that you get stuck with unjustified absence, relational causes or long-term absence. You practise the three types of interview live and receive direct feedback from a trainer – something an occupational health service does not provide and which is missing in self-study or e-learning. It is not useful if absence in your organisation is incidental and limited to short-term sick leave.
What do you learn on this training course that you would not get from a book or an online article about absence management?
Books and articles explain perfectly well what a signalling, support or return-to-work interview is. What they do not teach you is how you yourself react when an employee becomes emotional, remains vague about their symptoms or places the cause outside themselves. The Absence Management: Conducting Absence Interviews course works with concrete experience, experimenting with behaviour, reflection and theory. You practise conducting interviews in practice and receive direct feedback from the trainer and fellow participants. You also discuss how to remove internal causes of absence and when absence is unjustified. The difference from self-study therefore lies in practising under guidance and experiencing the effect of your own behaviour in a conversation. Something that reading alone does not provide.
As a manager, how do I know whether I am ready to conduct absence interviews myself, or whether I would be better off leaving that to HR?
As a line manager you are, in almost every organisation, the first to conduct absence conversations; HR provides support but usually does not take them over. You are ready for them if you recognise the difference between a signalling conversation (in the case of emerging or notable absence), an absence support conversation (during longer-term absence) and a return-to-work conversation (on resuming work), and if you know when to probe further and when to refer to the company doctor. If you have doubts about this, or if you find that conversations get stuck on relational or work-related causes, the Absence Management course is worthwhile. In the classroom course you practise these three types of conversation with actors and feedback. Afterwards you conduct them independently; HR remains an adviser, not a substitute.
How does this course relate to the Dutch Gatekeeper Improvement Act (Wet verbetering poortwachter)? Do I also get the legal side, or is it purely conversation technique?
The Absence Support: Conducting Absence Interviews course focuses on conversation skills, but also pays attention to the figures, facts and rules surrounding absence and incapacity for work. You learn to recognise the difference between unjustified absence and illness, and which actions are appropriate in cases of unjustified absence. The course is not a legal course in employment law and does not cover the Dutch Gatekeeper Improvement Act (Wet verbetering poortwachter) exhaustively. For the procedural steps, deadlines and reintegration files, the company doctor or occupational health service remains your formal partner. If you mainly want to get to grips with the legal framework, a separate course in employment law or absence management is a better fit. If you want to equip managers to conduct signalling, support and return-to-work interviews in practice within that legal context, then this classroom course is the right choice.
What if an employee becomes emotional or resistant during an absence conversation? Will this course also teach you how to deal with that?
Yes, dealing with emotion and resistance is an essential part of the Absence Management: Conducting Absence Interviews course. Absence often has relational or work-related causes, which means conversations quickly become charged. During the course you actively experiment with behaviour and conversation techniques, so that you experience the effect of a different approach. You practise the signalling interview, the absence support interview and the return-to-work interview. Each has its own angle and its own pitfalls in terms of emotion. The method alternates between experiencing, reflecting and exploring theory. In this way you learn what you can say. You also learn how to steer a conversation when the employee reacts emotionally or defensively. The course is taught in a classroom setting in a small group.
How much does the Absence Management: Conducting Absence Interviews course cost and how long does it take?

You can find the current price at the top right of this course page, along with the schedule, location and delivery format. For in-company or bespoke courses we are happy to provide a quotation on request.

Next start: Fri 5 & Fri 19 February 2027 in Amsterdam

Free cancellation up to four weeks before the start, so you can secure a place now.

€ 1250,-excl. VAT · next start Fri 5 Feb
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